ASSET1 in Action
From race tracks to arenas: how venue operators run material for their own events, departments and guest organizers from one stock.
Race Tracks & Motorsport
Whether a big race weekend, club sport or driver training: operating equipment, equipment for guest organizers and your own events all run from one stock. You see what is booked, what is out and what is coming back.
e.g. race tracks, driver training centres, club sport, motorsport events
Stadiums & Arenas
Seating, barriers, catering equipment - manage everything centrally. Know which area has which equipment and when maintenance is due.
e.g. Football stadiums, multi-purpose arenas, concert halls
Trade Fair & Congress
Flexibly equip halls, move equipment between areas, and keep track of hundreds of exhibitors.
e.g. Trade fair centers, congress halls, exhibition spaces
Multi-Area & Cost Centers
Different departments access central inventory - but each only sees their authorized area. Track internal charges transparently.
e.g. F&B, Technical, Housekeeping, VIP Area
Features at a Glance
From material distribution to maintenance - ASSET1 supports every aspect of your venue operations.
On-Site Material Distribution
Get equipment where it's needed.
Distribute chairs, tables, barriers, and technical equipment across different areas of your grounds. ASSET1 tracks which equipment is where - from the fan village to the main grandstand, from the paddock to the camping area.
Equipment for guest organizers
Your equipment, your site, other users.
An organizer runs an event on your site and uses your grandstands, barriers or technical equipment. In ASSET1 this works like any other issue: you see what is reserved, what is out and what is coming back. Equipment can move on from one event to the next in partial quantities, and long-term loans come back bit by bit. Who used what and for how long goes to your accounting as a report.
Digital Maintenance Log & Inspection Dates
Never miss an inspection again.
Track vehicles, forklifts, timing systems, guardrails - keep all maintenance intervals and inspection dates in view. ASSET1 automatically reminds you of due inspections and documents completed maintenance. All tasks flow through the central Kanban board - keeping you on top of every maintenance status.
Venue Operations
Posts, roles and staff for the event day.
Plan which equipment and which roles are needed per post, check readiness and work with area-based issuing lists. On the event day everyone sees the same status.
Internal Material Shop
Order like on Amazon - but internally.
Departments browse through the internal catalog and order materials independently. Each department only sees the items and stock it is authorized for. No phone calls, no misunderstandings. Optional approval workflow ensures the right people can authorize requests.
Team & Crew-Wear Management
The right outfit in the right size.
Every handover follows the same process. Define fixed packages per department so the system automatically assigns the correct equipment to each team member. Handovers are confirmed directly via digital signature - perfect for uniforms, safety clothing, or branded workwear.
More Features
Smart Calendar & Sharing
Central calendar with external share links and automatic notifications on schedule changes.
Real-time Scheduling
Live availability of all assets with buffer times and conflict warnings for double bookings.
Integrated Kanban Board
All orders at a glance - from request to completion with drag & drop and status updates.
Intelligent Warehouse Logistics
Barcode/QR scanning, multi-warehouse management, and seamless location tracking of all assets.
Hospitality & Crew Services
Manage crew meals and catering equipment centrally - orders per department.
Returns & Quality Control
Strict check-in process with checklists and damage documentation on returns.
Usage Tracking & Cost Centers
Transparency down to the detail: Automatically track which department used which quantities and assets. ASSET1 delivers exact consumption data per cost center as the perfect basis for your internal controlling.
Consumables Management
Monitor inventory, define minimum quantities, and document consumption per event.
Cost Center Based Permissions
Each department sees only their area - clear separation by cost centers and access rights.
Integrations
Connects to ERP and accounting through the Connectivity Engine. Without an interface, reports are emailed to your accounting team automatically.
What Our Customers Say
Anonymised for confidentiality reasons
For years we relied on Excel spreadsheets that were almost never up to date. With ASSET1, we document changes in seconds - and the entire team is always in the loop.
Our guardrails, track vehicles, and safety equipment need regular inspections. ASSET1 automatically reminds us of every deadline - so no inspection slips through the cracks.
Orders used to come in via email or WhatsApp - and someone had to manually enter everything into the system. Now every order is captured completely, everyone sees the processing status in real-time, and notifications run automatically.